Hiring Procedures

Faculty Search Process

Faculty searches in the College of Arts and Sciences are managed through a series of Forms that help ensure each stage of the hiring process is thoughtful, intentional, and equitable. The process begins with the creation of a search committee that represents the department's diversity (in terms of race, gender, sexuality, rank, and areas of expertise) and the drafting of a position advertisement. The latter must allign with the hiring request pre-approved by the Dean's Office. This information should be submitted to the Associate Dean of Faculty by the Department Chair via Form A. Once Form A is approved, the Dean's Office will schedule a Search Committee meeting with the Associate Dean of Faculty to discuss faculty search procedures and best practices for insuring an inclusive and equitable faculty search process. We also encourage Search Committee members to reference the Office of Faculty Advancement's Faculty Hiring Guide; to look over relevant materials availalbe on the OFA's website; to complete the IEDE Office's Unconscious Bias Training; and to consult relevant AR's throughout the search process.

Once the search committee has reviewed the applications and selected their top eight candidates, including the three they wish to invite to campus, Form B should be submitted to the Associate Dean of Faculty. Prior to campus visits and interviews, the Search Committee Chair should be sure to share the Do's and Don'ts of Interviewing Faculty with department members.  Once the interview process is complete, the Department Chair should submit Form C, the Pre-Offer Approval Form, to the Associate Dean of Faculty. Prior to making an offer, the Department Chair should (a) discuss the salary with the Associate Dean of Faculty; (b) Discuss start-up packages with the Associate Dean for Research; and (c) Obtain approval of the offer letter from the Associate Dean of Faculty.

Faculty Candidate Offers

To extend an offer to a faculty candidate the department chair needs to send a letter that includes:

  • A statement of salary being offered.
  • Terms of the appointment, including (1) temporary or tenure-track; (2) academic rank; (3) length of initial contract; and (4) length of probationary period, year of tenure review, and if any, prior service credit.
  • A statement concerning the failure to complete the Ph.D. and its effect on salary and rank.
  • A statement concerning the requirement imposed by our accreditation agency that all new faculty - full-time and part-time - must provide an official academic transcript from the institution at which the faculty has earned his or her highest academic degree.
  • A statement on I-9 forms (relating to U.S. citizenship or permanent residence).  This offer is contingent upon your ability to present documents that will allow you to secure an I-9 certification through the Lexington Campus Employment Office. 
  • A closure date for the offer.  That is, if the offer is not accepted by a certain date it becomes void.
  • Where the initial appointment is at the rank of Associate or Full Professor, include a sentence which indicates the necessity for formal approval by the administration.

A copy of the offer letter should be sent electronically to the Associate Dean of Faculty, Sarah Lyon, at sarah.lyon@uky.edu, for review prior to sending it to the candidate.

Contact the Associate Dean of Faculty, Sarah Lyon, at sarah.lyon@uky.edu or 257-5038, for a model of the college offer letter.

After an offer is accepted, forward the letter of acceptance and demographic worksheet immediately to the dean's office for all new appointments.  The material listed below should be submitted within 2 weeks after candidate has accepted the position.

  • Written judgments from the appropriate department faculty.
  • Official transcript of terminal degree earned.
  • A complete up-to-date vita.
  • A signed Affirmative Action Information form.
  • A letter giving the department chair's recommendation.
  • Teaching area assignment form.
  • If the appointment is above the rank of assistant professor, see the appropriate section on tenure review in the regular and special title series.

Appointment, Reappointment and Promotion in the Research Title Series

Establishment of a Position

To establish a position in the Research Title Series, the department chair shall contact the Associate Dean of Faculty to discuss the establishment of this position. Once approved the department chair shall (1) prepare a proposal demonstrating the need for such a position and indicate the source, amount, and term of funding for the program of research or creative activity to which the position is related, and (2) obtain approvals of the dean of the college, Vice President for Research, the Dean of the Graduate School, with final approval of the Provost. 

For AR concerning this position go to this link.