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A subrecipient is an individual or other entity outside the University who will perform a portion of the actual scope of work. This relationship implies that the subrecipient is an integral part of the project and accepts responsibility for a portion of the project effort. Subrecipients are usually in the original proposal as collaborating institutions.

Subrecipient documents normally required:

  1. Letter of intent (special format for NIH)
  2. Budget
  3. Description of work
  4. Signed sponsor face page and certification pages
  5. Any other sponsor specific requirement

Please note:

  • Include both direct and Facilities and Administrative (F&A) costs of the subcontractor as a direct cost line item in the UK budget. For grants using the full university rate, UK may assess F&A on the first $25,000 of each subcontractor.
  • The PI must review the budget to determine that it is reasonable in terms of the scope of work.
  • The PI must determine that the proposed subrecipient is technically able to perform the work.
  • Subagreements usually require prior sponsor approval if not in the proposal.

CLICK HERE for UK OSPA's webpage regarding subagreements and Consultants on Sponsored Projects.

Who to Contact:

Pre-Award Administration

For all questions prior to proposal submission, College Grant Officers are responsible for reviewing all proposals prior to submission to assure compliance with both the University of Kentucky and sponsoring agency policies.
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